Section Five
Exercises

I．Discuss the following questions based on your reading．

1．What are the main parts of a business letter？

2．What are the optional parts of a business letter？

3．What are the four letter formats？

II．Choose the best answers．

1．Which one of the following is the optional part of a business letter？

A．Date．

B．Inside address．

C．Salutation．

D．Carbon copy．

2．The inside address contains all of the following information，except__________．

A．company name

B．the date of typing of the message

C．the name of the city and the country

D．the name of the state

3．Regarding the date，which of the following statements is CORRECT？

A．Year could be typed or written in abbreviation．For example，2003 can be replaced by 03．

B．Month is preferably spelled out in letters to avoid confusion．For example，12/11 can be November 12 or December 11．

C．For the day，only cardinal numbers can be used．

D．It is usual to show the date in the order of month/day/year（British form）．

4．In terms of the salutation，which of the following statements is CORRECT？

A．The salutation is the complimentary close with which every letter ends．

B．In all English-speaking countries，if you don’t know the name of the recipient，you can address them as Dear Sir or Gentlemen．

C．If the receiver is known to the writer personally，a less formal and warmer greeting is used，such as“Dear Mr．White” or“Dear Ms．Bontous”．

D．Salutation can only be followed by a comma．

5．__________is used to facilitate the writer’s numbering and filing of the letters he or she receives．

A．Reference

B．Attention Line

C．Enclosure

D．Subject Line

III．Translate the following terms into Chinese．

1．full block format

2．modified block format

3．indented format

4．simplified format

5．letterhead

6．reference number

7．inside address

8．attention line

9．subject line

10．salutation

11．complementary close

12．signature

13．enclosure

14．carbon copy

15．postscript

16．per pro

IV．Arrange the following in proper form as they should be set out in a letter．

1．Sender’s name：China National Light Industrial Products Import ＆ Export Corporation

2．Sender’s address：123 Jiefang Road，Shanghai，China

3．Sender’s telephone：37801956

4．Sender’s email address：Abbey＠ yahoo．com．cn

5．Date：March 18，2022

6．Receiver’s name：H．G．Wilkinson Company Limited

7．Receiver’s address：456 Lombart Street，Lagos，Nigeria

8．Salutation：Dear Sirs

9．Subject：Sewing machines

10．The message：We thank you for your letter of March 10 inquiring about the captioned goods．The enclosed booklet contains detailed information about all our Sewing Machines and will enable you to make a suitable selection．We look forward to receiving your specific enquiry with keen interest．

11．Complimentary close：Yours faithfully，

12．Signature：Abbey Liu 6k1Y1Rn5FxCAfX0ygLm9J64EvO/DAAitN0lbi0GuYbUu/j1AEfjbZoaKbUmYb1Cz

V．Address an envelope for the above letter．